E-mail archiving is more than just disburdening mail servers. In many countries, law requires that all business-related digital communications must be electronically archived – unalterably and audit-compliant. This includes, in particular, business e-mails. The technological equipment to perform this task, however, is still expensive, especially for medium-sized businesses.
Compliant E-mail archiving requires verifiably unmodified and inalterable storage over a long period - 6, 10 or even 30 years. A lot of companies archive e-mails by printing them, some store them on the mail server, in their employees’ personal folders or by making backups. This might prevent data loss, but inalterability is not provided.
Extensive storing periods are a further challenge. Seemingly favourable cheap systems are usually not able to guarantee data integrity over a long period, while larger and more reliable systems as often used in bigger companies are to expensive to use in an SME environment. Therefore, Skyfillers provides you with an affordable and easy-to-use solution.
Requirements
Most of the time, you do not actually know which e-mail has to go into the archive and which not. Employees are not supposed to decide it as there is no way that they know for sure.
Long storage periods are yet another problem. Cheap systems are not able to save data for a long time, while corporate-class systems are something no medium enterprise can afford to buy and maintain.
Solution
Our e-mail archive service saves all incoming and outgoing e-mails just as they were sent. Archiving of internal e-mails is another option. All data is saved outside of your IT in specially secured data centres.
This service also meets special legal requirements. Therefore, the archive can be searched for certain e-mails which can then be re-sent.
More information
You are interested in details about our e-mail archive service? Please do not hesitate to contact us. We will gladly answer all questions you might have.
